Creative Retreat · Satvic Movement HQ

Complete Day Schedule

Every Minute, Accounted For

Full timeline of every activity, announcement, and transition. Timings are strict: the team owns every transition.

9:00 AM10 min

Arrival & Creative Check-In

📍 Ground Floor · Outside Porch (warehouse shutter)

Ground Floor

Rakshita and Rashika stand at the entry point. As each participant arrives, mark their name on the printed registration sheet and hand them their welcome kit. Water station is available for waiting participants. Keep energy warm: this is the first impression of the day.

Owners: Rakshita, Rashika

9:10 AM20 min

HQ Tour: Two Rolling Groups of ~10

📍 Ground Floor → First Floor → Second Floor → Prasadam

All Floors

At 9:10 AM, Rajat and Rashmi collect the first group of ~10 from check-in for the HQ tour. Remaining participants wait near registration while check-in continues. Once Group 2 leaves, Group 1 is seated in the Shoot Area.

House rules to share on tour:
→ Leave every desk exactly as you found it, these are team workspaces
→ Note where washrooms and utilities are
→ Report any spills or breakage to a team member immediately
→ Remove shoes outside, no shoes inside
→ Do not enter the Pakshala (food prep area)
→ Mention: first aid available · herbal tea corner · clear soup option if feeling unwell

Tour Hosts: Rajat, Rashmi · On 2nd Floor (in cabins / greeting): Subah, Akshay, Radhika, Harsh

9:10 AMConcurrent

Post-Tour Collection Point

📍 First Floor · Shoot Area

1st Floor

Diksha, Abhijeet, Harshita, and Manish are in the Shoot Area to welcome participants arriving after the HQ tour. All 30 yoga mats must already be spread out and ready: this prevents any scramble before Morning Movement.

Present: Diksha, Abhijeet, Harshita, Manish

9:20 AM10 min

Registration Desk Closes: Move Upstairs

📍 Ground Floor → Warehouse + First Floor

Ground Floor

Rakshita and Rashika move upstairs. Extra tables, podiums, bags, and sheets go to the warehouse with Vishal's help. Carry extra kits, registration sheet, and sticker sheet upstairs for late arrivals. Water station moves to the First Floor: Rashmi and Sagar bhaiya assist. Vishal locks the warehouse and heads home.

Leads: Rakshita, Rashika, Vishal · Support: Rashmi, Sagar bhaiya

9:30 AM30 min

Welcome Address + Quick Ice-Breaker

📍 First Floor · Shoot Area

1st Floor

Full group gathers in the Shoot Area with mats laid out. Smooth instrumental music plays. Incense lit (Diksha). Subah and Harsh lead. The whole team is present.

Ice-breaker prompts:
→ Where have you joined from?
→ Your name + how are you feeling right now? (express with gestures, not just words)

Rakshita handles any late arrivals. Rajat supports Subah and Harsh if needed. Abhijeet shoots throughout.

Hosts: Subah, Harsh · Support: Rajat · Late arrivals: Rakshita · Shoot: Abhijeet

9:50 AM10 min

Breakfast Station Setup: Cold Food First

📍 Prasadam Area

Food Setup

Diksha and kitchen team begin setting up breakfast. Start with all cold items (fruits, toppings, bowls). Rashmi and Sagar bhaiya bring the water station from Ground Floor and set it up on First Floor: refill the jar and replace used glasses.

Host: Diksha · Kitchen: Savita didi, Sagar bhaiya, Avantika didi, Soma didi, Madhu didi · Water: Rashmi, Sagar bhaiya

10:00 AM30 min

Morning Movement: Yoga Flow + Pranayama

📍 First Floor · Shoot Area

1st Floor

Short yoga flow followed by pranayama on the 30 mats. The whole team participates alongside candidates. Keep the session simple and accessible: consider participant outfits. If props (blocks, belts) are needed, arrange by Saturday; ideally keep it mat-only. Abhijeet photographs throughout.

Hosts: Akshay, Radhika · Photography: Abhijeet

10:20 AM10 min

Warm Food Added to Breakfast Station

📍 Prasadam Area

Food Setup

Add warm food items now, to ensure food is freshly warm when breakfast begins at 10:30. Concurrent with the final minutes of yoga.

Host: Diksha and kitchen team

10:30 AMTransition

🎙 Announcement: Move to Prasadam for Breakfast

📍 Shoot Area → Prasadam Area

Akshay announces: "Let's proceed for a Satvic breakfast in the Prasadam area."
7 mats are moved from the Shoot Area to Prasadam to create floor seating for ~15 additional people.

Announces: Akshay · Moves 7 mats: Rakshita, Rashika, or any available team member

10:30 AM30 min

Satvic Breakfast + Mingle

📍 Prasadam Area

Meal

Menu: Jowar Poha with Coconut Chutney · DIY Platter Bowl: Chopped fruits · Coconut milk · Cardamom, Cacao, Cinnamon powders · Roasted nuts and seeds · Rose petals · Saffron · Mint leaves · Nut butters

Mats provide extra floor seating. Encourage participants to meet each other.

Host: Diksha · Support: Savita didi, Sagar bhaiya, Avantika didi, Soma didi, Madhu didi

11:00 AMTransition

🎙 Announcement: Move to 2nd Floor for Group Activity

📍 Prasadam → Second Floor Cabins

Subah announces: "Now we'll proceed to the second floor for your first activity. You've been split into groups by the role you applied for: find the cabin with your role's tag and enter it. The names of everyone in your group are posted outside."

"Also: please submit your assignment (video + document) via email as a public Google Drive link before leaving HQ today."

Announces: Subah

11:00 AM2 hrs

Group Activity: Individual Research + Group Discussion

📍 Second Floor · Cabins (discussion) + Individual Desks (research)

2nd FloorInternal Observation

Facilitators are already in their assigned cabins when participants arrive. Role tags with group member names are posted outside each cabin.

Phase 1: Facilitator briefing (5 min): Welcome, explain the topic, share the task, clarify timeline
Phase 2: Individual research (30 min): Participants go to individual desks. Independent research and exploration. No group interaction yet
Phase 3: Group discussion (60 min): Facilitator calls everyone back. Group discussion begins in cabin

During discussion, facilitators must:
→ Observe more than speak. The goal is to watch how people behave naturally
→ Nudge when conversation dies or someone isn't speaking
→ Ask curveball questions to test thinking under pressure
→ Ensure every participant speaks
→ Take notes on each person (laptop or phone)

Notes are shared during lunch to inform interview prioritisation (Green = 20 min priority slots).

Kirtan + Youth: Rajat · Yoga: Radhika / Akshay · Food & Farming: Harsh · YT Content: Subah

12:40 PM20 min

Lunch Station Setup

📍 Prasadam Area

Food Setup

Set up all food, utensils, tables, and gadde seating for lunch. Mats stay in place from breakfast: no movement needed at this point.

Host: Diksha and kitchen team

1:00 PMTransition

🎙 Announcement: Proceed to Lunch

📍 Second Floor → Prasadam Area

Each facilitator announces in their cabin: "Please head down for lunch in the Prasadam area." Participants go down. Facilitators stay briefly for their internal 20-minute discussion before joining lunch.

Announces: Each Facilitator (Rajat, Akshay/Radhika, Harsh, Subah)

1:00 PM20 min

Internal Facilitator Discussion [TEAM ONLY]

📍 Second Floor: after all participants have gone down

Internal Only

Facilitators stay on the 2nd floor once participants leave. Share notes and observations from the group activity. Align on which candidates to mark Green (priority 20-min slots) vs Yellow (5-min) vs Red. Fill the interview schedule sheet (Sheet 2) with candidate names in order. This sheet goes up outside Manipura Cabin after lunch.

All Facilitators: Rajat, Radhika, Akshay, Harsh, Subah · Allow 20–25 min

1:00 PM60 min

Attendee Lunch + Mingle

📍 Prasadam Area

Meal

Satvic Lunch Menu: Vegetable Paneer Makhani (Watermelon Seed Paneer) · Masala Chhola · Purple Rice · Chutney · Make-your-own Salad Bowl · Millet Phirni

When participants arrive, Diksha recites the Satvic meal prayer and explains the ingredients, what is excluded, and why this is a Satvic meal.

Host: Diksha · Support: Savita didi, Sagar bhaiya, Avantika didi, Soma didi, Madhu didi

1:30 PM30 min

Team Eats Lunch

📍 Prasadam Area

Team Meal

After the internal discussion, the team joins for lunch. Mats stay in place from breakfast through lunch: they won't be moved until Kirtan setup at 4:30 PM.

2:00 PMTransition

🎙 Announcement: Solo Assignment + 1:1 Interviews

📍 Role Cabins or Shoot Area

Facilitator announces the solo assignment and confirms that 1:1 interviews will run throughout the afternoon. Participants meet in their role cabins (role-based) or gather in Shoot Area (universal) for the briefing. The interview schedule is printed and pinned outside Manipura Cabin.

Announces: Assignment briefer / Facilitators

2:00 PM3.5 hrs

Solo Assignment + 1:1 Interviews (Running Concurrently)

📍 Second Floor · Desks (Solo) + Meeting Rooms (Interviews)

2nd FloorInternal Evaluation

Solo Assignment: After briefing, participants go to their assigned, name-tagged desks. Option A (role-based): briefing in cabin then desks. Option B (universal): briefing in Shoot Area then everyone moves up to 2nd floor desks.

1:1 Interviews:
→ Green candidates: 20-min slots, called first starting from 2:00 PM
→ Yellow/Red candidates: 5-min slots, called later in the afternoon
→ Every candidate gets interviewed. No one should guess their status from the process
→ Candidates called by name from the sheet on Manipura Cabin

Assignment submission reminder: Video + document via email (public Google Drive link) before leaving HQ.

Kirtan+Youth: Subah, Rajat · Yoga: Radhika, Akshay · Food & Farming: Harsh · YT Content: Subah

4:00 PMOngoing

☕ Snack Counter Opens: Hot Chocolate in Kulhad Glasses

📍 Second Floor

Snack

Hot chocolate served in kulhad glasses on the Second Floor. 20–30 kulhad glasses + tray for used ones. Announce when the counter opens. (Also: 4th water refill + washroom check of the day at 4:00 PM.)

Host: Diksha, Support Team

4:30 PM60 min

Kirtan Setup: Transform the Shoot Area

📍 First Floor · Shoot Area

1st Floor

Move the 7 mats from Prasadam back to the Shoot Area. Full atmosphere setup:
→ Fairy lights throughout the space
→ Harmonium and Mridangam placed and ready
→ Mic in position
→ BenQ screen connected and tested
→ Candles and lamp lit
→ Camera setup for full video shoot

Shoot a time-lapse from the start of setup all the way through to the end of Kirtan. This happens while solo activity + interviews are still running on the 2nd floor.

Setup: Harshita, Diksha, Rashmi + any available team · Time-lapse: Manish or Abhijeet

5:30 PM30 min

🎵 Kirtan: Communal Singing

📍 First Floor · Shoot Area

1st Floor

Communal kirtan with the full group, candidates and team, gathered on mats. Full atmospheric setup: fairy lights, candles, harmonium, mridangam. Abhijeet shoots a full video with audio throughout. The time-lapse continues through Kirtan. This is the emotional centrepiece of the day before farewell dinner.

Lead: Kirtan lead + Musicians · Video: Abhijeet

5:40 PM20 min

Dinner Station Setup

📍 Prasadam Area

Food Setup

Set up food station, utensils, tables, gadde, cold food. Move 7 mats from Shoot Area to Prasadam for dinner seating capacity (~15 extra on floor).

Host: Diksha · Support: Kitchen team · Mats: Rakshita, Rashika or available team

5:55 PM5 min

📸 Group Photo

📍 Shoot Area

Everyone gathers for the group photo before dinner. The cue: "Cheese: Watermelon Paneer!"

Photography: Abhijeet (tripod + camera)

6:00 PM60 min

Farewell Dinner

📍 Prasadam Area

Meal

Satvic Dinner Menu: Creamy Ragi Nachos · Burrito Bowl · Coco Tomato Soup · Black Pearl Ice Cream

Remind participants to submit their assignment (video + document, public Google Drive link, via email) before leaving.

Host: Diksha · Support: Savita didi, Sagar bhaiya, Avantika didi, Soma didi, Madhu didi

6:45 PM15 min

End-of-Day Cleanup

📍 First Floor + Second Floor

Before leaving today: Wash all utensils and kulhad glasses · Wipe 2nd floor desks and remove loose items · Final check of Shoot Area · Ground floor already locked

Can wait until Monday: Kirtan instruments back in place · Subah takes items home · Podium from warehouse to prop area · Any other displaced items

Support: Savita didi, Sagar bhaiya, Avantika didi, Soma didi, Madhu didi

Spatial Guide

The Building: What Happens Where

Three floors, each with a distinct purpose. Your spatial reference for the entire day.

2FSecond Floor

Role Cabins

Group activity: discussion (11 AM–1 PM)
Role tag + member names outside each cabin
Solo assignment briefing (2 PM)
Manipura Cabin: one specific cabin designated as the reference point for the day. The interview schedule sheet is pinned outside its door after lunch. Confirm with team which physical cabin this is before Saturday setup.

Individual Desk Area

Research phase of group activity (30 min)
Full solo assignment (2:00–5:30 PM)
Name-tagged desks set up Saturday
Team valuables removed before Sunday

Meeting Rooms

1:1 interviews (2:00–5:30 PM)
Green candidates: 20-min slots first
Others: 5-min slots later
Every candidate gets an interview

Snack Corner

Hot chocolate in kulhad glasses
Opens 4:00 PM
20–30 glasses + tray for used ones

1FFirst Floor

Shoot Area

Post-tour collection point (9:10 AM)
Welcome address + icebreaker (9:30 AM)
Morning yoga + pranayama (10:00 AM)
30 yoga mats spread out (set up Saturday)
Kirtan setup (4:30 PM) + Kirtan (5:30 PM)
Group photo (6:00 PM)

Prasadam Area

Breakfast (10:30–11:00 AM)
Lunch (1:00–2:00 PM)
Farewell dinner (6:00–7:00 PM)
Water station from 9:20 AM
7 mats added for meal seating
Mats stay from breakfast through lunch

GGround Floor

Outside Porch / Entry

Registration + check-in (9:00–9:20 AM)
Welcome kit handout
Podium + registration desk
Water station (before moving up)

Warehouse

Storage for extra kits and tables
Locked by Vishal at 9:20 AM
Plain sticker sheets stored here

Pakshala (Kitchen)

Food prep area: staff only
Participants MUST NOT enter
Mention explicitly on HQ tour

First Floor in Detail

The Shoot Area is the heart of communal activities. It must be fully cleared Saturday evening: desks, kitchen island, and tables moved out: and 30 yoga mats spread across the floor. At 4:30 PM it transforms into the Kirtan space with fairy lights, harmonium, mridangam, BenQ screen, and candles.

The Prasadam Area handles all three meals. 7 mats move from Shoot Area before breakfast for extra floor seating, stay through lunch, then return to Shoot Area for Kirtan at 4:30 PM. The mat cycle is: Shoot → Prasadam (10:30 AM) → stay for lunch → Shoot (4:30 PM) → Prasadam (6:00 PM).

Second Floor in Detail

The Role Cabins each have a printed tag with the role name and a list of candidates in that group. Paste tags on cabin doors Saturday evening. Write facilitator names and participant names on the glass outside each cabin using whiteboard markers.

The Manipura Cabin is the reference point for interviews: the schedule sheet (filled during lunch) is pinned here for candidates to check when they're called. The Individual Desk Area has name-tagged desks placed Saturday. Team removes all personal valuables before Sunday.

Spatial Flow

How Everyone Moves Through the Day

Every floor transition: when, who announces it, who moves the mats, and what happens in parallel.

Ground Floor → Ground Floor

Arrive at HQ · Check-in at Porch

Participants arrive at the outside porch. Check in with Rakshita and Rashika, collect welcome kit, wait near registration. Water station is available.

9:00–9:10 AM · No formal announcement · Organic arrival flow

Ground Floor → All Floors → First Floor Shoot Area

HQ Tour · Ground → First → Second → Prasadam → Shoot Area

Rajat and Rashmi lead groups of ~10 through the full HQ tour. After the tour and house rules briefing, participants are directed to the Shoot Area on the First Floor where 30 mats are already laid out. Diksha, Abhijeet, Harshita, and Manish receive them there.

9:10–9:30 AM · Led by Rajat and Rashmi · Two rolling groups

First Floor Shoot Area → First Floor Prasadam

After Yoga · Move to Breakfast in Prasadam Area

Akshay announces the move. 7 mats are picked up from the Shoot Area and carried to Prasadam to create floor seating for ~15 extra people. This happens as participants transition: not after everyone has already left.

10:30 AM · Announced by Akshay · 7 mats moved by Rakshita/Rashika/available team

First Floor Prasadam → Second Floor Cabins

After Breakfast · Move to 2nd Floor for Group Activity

Subah announces the move and explains the cabin assignment system (role tag outside each cabin, names listed). Participants go upstairs. Facilitators are already in their cabins. Mats stay in Prasadam: no movement at this transition.

11:00 AM · Announced by Subah · Mats stay in Prasadam

Second Floor Cabins ↔ Second Floor Desks

Within Group Activity · Cabin → Research Desks → Back to Cabin

After the facilitator's briefing (~5 min), participants move to individual desks on the same floor for 30 min of independent research. At the 30-minute mark, the facilitator announces return to cabin for the 60-minute group discussion. This is the only internal movement within a single activity.

~11:05 AM (go to desks) · ~11:35 AM (return to cabin) · Announced by each Facilitator

Second Floor → First Floor Prasadam

After Group Activity · Move to Lunch

Facilitators announce lunch. Participants go down. Crucially: facilitators stay on 2nd floor for 20 min of internal discussion while participants are already eating. Mats stay in Prasadam: no movement needed between breakfast and lunch.

1:00 PM · Announced by each Facilitator · Mats remain in place

First Floor Prasadam → Second Floor Desks

After Lunch · Move to Solo Assignment + Interviews

After the solo briefing, participants go to their name-tagged desks on the 2nd floor. The interview schedule is now posted outside Manipura Cabin: candidates are called one by one throughout the afternoon without disrupting others working at desks.

2:00 PM · Announced by Assignment briefer / Facilitators

Prasadam → First Floor Shoot Area (mat movement only)

Parallel to Solo Activity · Mats Move Back for Kirtan Setup

Starting at 4:30 PM, Harshita, Diksha, and Rashmi move the 7 mats from Prasadam back to the Shoot Area and begin Kirtan setup. This is a parallel operation: participants remain on the 2nd floor working and doing interviews. No participant transition happens here.

4:30 PM · Harshita, Diksha, Rashmi set up · Participants stay on 2nd floor

Second Floor → First Floor Shoot Area

End of Solo Activity · Everyone Moves to Kirtan

As interviews and solo assignment wrap up, all participants and team move to the First Floor Shoot Area: now fully transformed for Kirtan with fairy lights, candles, mats, and instruments. This is the first time the full group reunites since lunch.

5:30 PM · Team announces the move

First Floor Shoot Area → First Floor Prasadam

After Kirtan + Group Photo · Farewell Dinner

Group photo at 6:00 PM, then everyone moves to Prasadam for farewell dinner. 7 mats move from Shoot Area to Prasadam one final time to restore full dinner seating. Participants get a final reminder to submit their assignment before they leave.

6:00 PM · 7 mats moved by Rakshita/Rashika or available team

Mat Movement Summary: 30 Mats Total

23 mats stay in the Shoot Area at all times · 7 mats cycle between Shoot Area and Prasadam · Cycle: Shoot → Prasadam (10:30 AM for breakfast) → stay for lunch → Shoot (4:30 PM for Kirtan setup) → Prasadam (6:00 PM for dinner). The 23 remaining mats never leave the Shoot Area and are ready for Kirtan without any additional movement.

Activity Breakdowns

Every Key Activity, in Full

Setup, format, flow, facilitator notes, and materials for each major activity of the day.

9:30–10:00 AM · 30 min · First Floor Shoot Area

Welcome Address + Ice-Breaker

Hosts

Subah (primary) · Harsh (co-host) · Rajat (standby) · Abhijeet (shoot)

Atmosphere Setup

Smooth instrumental music on speaker: charged and tested before 9:30
Incense sticks lit (Diksha handles: lighter ready)
Speaker + iPad checked and charged

Ice-Breaker Format

Where have you joined from?
Your name + how are you feeling? Express with gestures, not just words

Setup Confirmed Before 9:30 AM

All 30 mats spread in Shoot Area
Water station on First Floor
Speaker + iPad working and charged
Incense + lighter with Diksha

10:00–10:30 AM · 30 min · First Floor Shoot Area

Morning Movement: Yoga + Pranayama

Hosts

Akshay and/or Radhika · Full team participates · Abhijeet photographs

Activity Structure

Short yoga flow on mats (designed in advance by Akshay + Radhika)
Followed by pranayama breathing exercises
Team + candidates participate together: no separation

Planning Notes (Confirm by Saturday)

Plan the full flow in advance considering participant outfits
Confirm if blocks / belts are needed: arrange if so
Goal: mat-only, fully accessible to everyone
Harmonium can be brought Sunday if desired

Transition Out

Akshay announces move to Prasadam. 7 mats moved during transition.

11:00 AM–1:00 PM · 2 hrs · Second Floor

Group Activity

Format

5 min: Facilitator welcome + task briefing in cabin
30 min: Individual research at desks: no group interaction
60 min: Group discussion in cabin (facilitator calls everyone back)

Facilitator Rules

Observe more than you speak: watch natural behaviour
Nudge when conversation dies or someone is silent
Throw curveballs to test thinking under pressure
Ensure every participant speaks
Take notes continuously (laptop or phone)

Facilitators by Wing

Kirtan + Youth: Rajat
Yoga Wing: Radhika / Akshay
Food & Farming: Harsh
YT Content Strategist: Subah

Required Setup (Done Saturday)

Printed role tags pasted outside each cabin
Topic / cue card for each group inside cabin
Individual desk name tags placed
Facilitator + candidate names written on cabin glass

2:00–5:30 PM · 3.5 hrs · Second Floor

Solo Assignment + 1:1 Interviews

Logistics Note: Internet Access

Candidates need internet access for the research phase. Ensure Wi-Fi credentials are shared at the start of the day (during welcome address or posted in the Shoot Area). Confirm stable connectivity on the Second Floor before Sunday.

Power Access

Candidates will be working on devices for up to 3.5 hours. Ensure sufficient power outlets are accessible at the individual desk area on the Second Floor. A power strip can be placed centrally if desk access is limited.

Assignment Format Options

Role-based: Briefing in role cabin; then go to assigned desks
Universal: All gather in Shoot Area for joint briefing; then go to 2nd floor desks

Assignment Submission

Both video and document. Via email as a public Google Drive link. Must be done before leaving HQ at end of day.

Interview Structure

Green: 20-min slots, called first from 2:00 PM
Yellow/Red: 5-min slots, later in afternoon
Every candidate is interviewed: maintain fairness
Schedule pinned outside Manipura Cabin

Two Working Sheets Required

Sheet 1: Candidate scoring (G/Y/R, by role)
Sheet 2: Interview order (filled during lunch break)

5:30–6:00 PM · 30 min · First Floor Shoot Area

Kirtan: Communal Singing

Setup Required (4:30–5:30 PM)

Fairy lights throughout Shoot Area
Harmonium + Mridangam placed and ready
Mic setup in position
BenQ screen (from Harsh's office) connected
Candles + lamp lit
Camera setup for full video + audio
7 mats moved from Prasadam to Shoot Area

Content to Capture

Time-lapse: Setup from 4:30 PM through end of Kirtan
Full video with complete audio of Kirtan: Abhijeet

Logistics

Subah brings Harmonium + fairy lights + candles from home
Kirtan instruments move from 2nd to 1st floor Saturday evening
BenQ comes from Harsh's office: arrange Saturday

Activity Prompts for Facilitators

The specific topic prompts for each wing's group activity and solo assignment are on Notion. Facilitators must review these before the day and not reveal the topic to candidates until the briefing begins in the cabin.

Prompts link: notion.site/Activity-Prompts

Action needed: Each facilitator should print or screenshot their wing's prompt before Sunday morning so they are not dependent on a device during the briefing.

All Four Meals

The Satvic Menu for the Day

Fully plant-based, cooked without garlic or onion, prepared with intention. Diksha recites the meal prayer at lunch.

10:30–11:00 AM

Satvic Breakfast

Jowar Poha
Coconut Chutney
Multiple Chopped Fruits
Coconut Milk
Cardamom Powder
Cacao Powder
Cinnamon Powder
Roasted Nuts and Seeds
Rose Petals + Saffron + Mint Leaves
Nut Butters (assorted)

DIY bowl format: participants build their own platter from the full spread.

1:00–2:00 PM

Satvic Lunch

Vegetable Paneer Makhani (Watermelon Seed Paneer)
Masala Chhola
Purple Rice
Chutney
Make-your-own Salad Bowl
Millet Phirni

Diksha recites the Satvic meal prayer and explains the cooking philosophy before eating begins.

4:00 PM

Afternoon Snack

Hot Chocolate

Served in kulhad glasses on the Second Floor. 20–30 glasses + tray for used ones. Announce when the counter opens.

6:00–7:00 PM

Farewell Dinner

Creamy Ragi Nachos
Burrito Bowl
Coco Tomato Soup
Black Pearl Ice Cream

Celebratory close. Group photo at 6:00 PM immediately before dinner begins.

Recurring Reminders: Water + Washrooms

Refill water jar and check washrooms every 3 hours: 8:00 AM · 11:00 AM · 1:00 PM · 4:00 PM. Washroom check: towel replacement, toilet rolls, flush working, bowl clean, water spillage. Madhu didi handles all washroom cleaning. If any participant feels unwell, a clear soup (lighter alternative) can be prepared: mention this during the HQ tour along with the herbal tea corner and first aid location.

Team Roles

Every Team Member's Full Responsibilities

Complete breakdown of who does what: from first arrival to end-of-day cleanup. No ambiguity.

Rakshita

Co-Host · Check-in · Day Coordination

Stand at entry porch from 9:00 AM, mark participant names on printed registration sheet
Hand out welcome kits to each arriving candidate
Move upstairs at 9:20 AM with extra kits, registration sheet, and sticker sheet (for late arrivals)
Handle any late arrivals who arrive during or after the welcome address
Move 7 mats Shoot Area → Prasadam at 10:30 AM (breakfast transition)
Move 7 mats Shoot Area → Prasadam at 6:00 PM (dinner transition)
General coordination and support for the team throughout the day
Saturday evening: help clear desks, tables, kitchen island from Shoot Area

Rashika

Co-Host · Check-in · Day Coordination

Stand at entry porch from 9:00 AM, assist with registration and kit handout
Move upstairs at 9:20 AM with Rakshita
Join the team in the Shoot Area for the welcome address
Support mat movement throughout the day (alongside Rakshita)
Support Rakshita with late arrivals and general day coordination
Saturday evening: help clear Shoot Area and spread mats

Subah

Primary Host · YT Content Facilitator · Interviewer

Sit in cabin / greet people on 2nd floor during HQ tour (9:10–9:30 AM)
Co-host Welcome Address + Ice-Breaker with Harsh (9:30 AM)
Announce move to 2nd floor for group activity (11:00 AM), including the assignment reminder
Facilitate the YT Content Strategist cabin group activity (11:00 AM–1:00 PM)
Participate in internal facilitator discussion during lunch (1:00–1:20 PM)
Brief the solo assignment (2:00 PM)
Conduct 1:1 interviews for Kirtan+Youth and YT Content candidates (2:00–5:30 PM)
Bring Harmonium, fairy lights, and candles from home (Saturday or Sunday morning)
Bring yoga mats from home on Saturday morning

⚠ Schedule load check: Subah is co-hosting the welcome address, facilitating YT Content group activity, briefing the solo assignment, AND conducting up to 8 interviews. This is the highest individual workload on the team. Confirm she has adequate breaks and that Rajat can take some interviews cross-wing if needed.

Harsh

Co-Host · Food & Farming Facilitator · Interviewer

Sit in cabin / greet on 2nd floor during HQ tour
Co-host Welcome Address + Ice-Breaker with Subah (9:30 AM)
Facilitate the Food & Farming cabin group activity (11:00 AM–1:00 PM)
Participate in internal facilitator discussion during lunch
Conduct 1:1 interviews for Food & Farming candidates (2:00–5:30 PM)
Arrange to bring BenQ screen from his office down to Shoot Area (Saturday evening)

Rajat

Tour Host · Kirtan+Youth Facilitator · Interviewer

Be at check-in desk at 9:10 AM to collect first group of ~10 for HQ tour
Lead HQ tour: mention first aid, herbal tea corner, clear soup option for unwell attendees
Lead second group tour while first group settles in Shoot Area
Be available to support Subah and Harsh during Welcome Address if needed
Facilitate the Kirtan + Youth cabin group activity (11:00 AM–1:00 PM)
Participate in internal facilitator discussion during lunch
Conduct 1:1 interviews for Kirtan+Youth candidates (2:00–5:30 PM)

Rashmi

Tour Co-Host · Logistics Support

Be at check-in desk at 9:10 AM to co-lead the HQ tour with Rajat
Co-lead both group tours through all floors
Help carry items from Ground Floor to First Floor when registration closes (9:20 AM)
Help Sagar bhaiya move and set up the water station on the First Floor
Help with Kirtan setup in the Shoot Area (4:30–5:30 PM)

Akshay

Yoga Host · Yoga Wing Facilitator · Interviewer

Sit in cabin / greet on 2nd floor during HQ tour
Co-host Morning Movement session with Radhika (10:00–10:30 AM)
Announce transition to Prasadam for breakfast (10:30 AM)
Facilitate the Yoga Wing cabin group activity (11:00 AM–1:00 PM)
Participate in internal facilitator discussion during lunch
Conduct 1:1 interviews for Yoga Wing candidates (2:00–5:30 PM)
Plan yoga + pranayama flow in advance. Confirm props needed by Saturday

Radhika

Yoga Co-Host · Yoga Wing Co-Facilitator · Interviewer

Sit in cabin / greet on 2nd floor during HQ tour
Co-host the Morning Movement session with Akshay
Co-facilitate the Yoga Wing cabin group activity (11:00 AM–1:00 PM)
Participate in internal facilitator discussion during lunch
Conduct 1:1 interviews for Yoga Wing candidates (2:00–5:30 PM)

Diksha

Food Coordinator · Setup Lead · Ambience

Be in Shoot Area at 9:10 AM to welcome participants arriving after HQ tour
Set up incense + instrumental music for 9:30 AM Welcome Address
Coordinate water station move with Sagar bhaiya and Rashmi (9:20 AM)
Begin breakfast station setup at 9:50 AM (cold food first, warm at 10:20)
Recite Satvic meal prayer at lunch and explain the cooking philosophy
Set up lunch station by 12:40 PM
Set up 2nd Floor snack counter at 4:00 PM (hot chocolate, kulhad glasses)
Lead Kirtan space setup (4:30 PM) with Harshita and Rashmi
Set up dinner station at 5:40 PM
Ask Madhu didi to come early. All cleaning done by 8:50 AM
Confirm Sagar bhaiya for water station · Coordinate entire kitchen team for the day
Saturday evening: help move Shoot Area furniture and mats

Abhijeet

Photography & Videography

Be in Shoot Area at 9:10 AM for the collection point
Ensure speaker and iPad are charged and ready for Welcome Address
Photograph and video: Welcome Address + Ice-Breaker
Photograph: Morning Yoga session
Document: Group Activity (2nd floor)
Shoot time-lapse of Kirtan setup from 4:30 PM through to Kirtan ending
Shoot full video with audio of the Kirtan session (5:30 PM)
Group photo with tripod + camera (6:00 PM)

Harshita

Setup Support · Kirtan Prep Lead

Be in Shoot Area at 9:10 AM to welcome participants post-tour
Help lay out and manage yoga mats in Shoot Area
Lead Kirtan setup in Shoot Area (4:30–5:30 PM)
Move mats from Prasadam to Shoot Area for Kirtan
Saturday evening: help move furniture and tables out of Shoot Area

Manish

Setup Support · AV Management

Be in Shoot Area at 9:10 AM to welcome participants post-tour
Ensure speaker and iPad are charged and working before Welcome Address
Help lay out and manage yoga mats in Shoot Area
Shoot time-lapse of Kirtan setup (coordinate with Abhijeet on who handles which)
Saturday evening: help with Shoot Area furniture setup

Vishal

Welcome Kits · Warehouse Management

Coordinate assembly of all ~20 Welcome Kits before Sunday
Ensure all kits are packed and at the registration podium
Help move extra tables, podiums, and bags to warehouse at 9:20 AM
Lock the warehouse securely at 9:20 AM
Head home after warehouse is locked

Saroj

Printing & Documentation Lead

Print registration sheet: all names, emails, phone numbers, arrival time (A4, B&W)
Print role/cabin tags with group member names. Paste on cabin doors Saturday
Print participant desk name tags (visiting card size). Must be ready by Friday so they can be placed Saturday
Print candidate scoring sheet grouped by role (A4, B&W), 2 copies
Print blank interviewer schedule sheet with interviewer headings and empty slots (A3)
Print A3 welcome signboard with Satvic logo (thick matte paper)
Print A4 interview schedule backup copies (10 copies)

Utsav

Stationery

Prepare and deliver 2 pens + 2 markers to check-in podium
Ensure plain sticker sheets (A4) are available at check-in for name writing
Ensure Satvic logo sticker sheets (13 tags for team) are ready

Support Staff

Savita Didi · Sagar Bhaiya · Avantika Didi · Soma Didi · Madhu Didi

Madhu Didi: All cleaning done by 8:50 AM · Clean washrooms every 3 hours (8 AM, 11 AM, 1 PM, 4 PM) · Check: towels, toilet rolls, flush, bowl, any spillage
Sagar Bhaiya: Set up water station on Ground Floor before 9 AM · Help move water station upstairs at 9:20 AM with Rashmi · Refill water jar every 3 hours
All kitchen staff: Support Diksha with all three meal setups and service throughout the day · Participate in final cleanup from 6:45 PM

Interviewer	Slot 1	Slot 2	Slot 3	Slot 4	Slot 5	Slot 6	Slot 7	Slot 8
Subah	Shalini	Abhinav	Smriti	Hariom	Sneha B	Harsharan	Amar Prakash	Vidhi
Harsh	Abhinav	Chakshu	Varshitha	-	-	-	-	-
Rajat	Varshitha	Smriti	Sneha B	-	-	-	-	-
Akshay	Soham	Harsharan	Poulomi	Harsha	-	-	-	-
Radhika	Amar Prakash	Prajyot	Vidhi	Giridhar	-	-	-	-

Creative
Retreat

Every Minute, Accounted For

The Building: What Happens Where

First Floor in Detail

Second Floor in Detail

How Everyone Moves Through the Day

Mat Movement Summary: 30 Mats Total

Every Key Activity, in Full

Activity Prompts for Facilitators

The Satvic Menu for the Day

Recurring Reminders: Water + Washrooms

Every Team Member's Full Responsibilities

Candidate Groups by Wing

Data Flag: Duplicate Phone Number

Facilitator Note: Yoga Wing Group Size

Evaluation System

Evaluation System

Scoring System: Used During Group Activity + Solo Assignment

The Two Working Sheets

Sheet 1: Candidate Scoring Sheet

Sheet 2: Interview Schedule Sheet

Reference Interview Order (From Planning)

CreativeRetreat

Every Minute, Accounted For

The Building: What Happens Where

First Floor in Detail

Second Floor in Detail

How Everyone Moves Through the Day

Mat Movement Summary: 30 Mats Total

Every Key Activity, in Full

Activity Prompts for Facilitators

The Satvic Menu for the Day

Recurring Reminders: Water + Washrooms

Every Team Member's Full Responsibilities

Candidate Groups by Wing

Data Flag: Duplicate Phone Number

Facilitator Note: Yoga Wing Group Size

Evaluation System

Evaluation System

Scoring System: Used During Group Activity + Solo Assignment

The Two Working Sheets

Sheet 1: Candidate Scoring Sheet

Sheet 2: Interview Schedule Sheet

Reference Interview Order (From Planning)

Creative
Retreat